Recent reading and editing has brought to my attention the fact that some writers have suddenly (well, since using computers and email) decided that the usual rules of mss preparation are no longer necessary.
Three examples:
1) I have received print submissions without PAGE NUMBERS (not often, but still, this should never happen).
2) I have increasingly been the recipient of manuscripts that don't underline words meant to be italicized in the story's final, printed form. The reason editors/copy editors/and whoever does the production on a mss need to see underlines is that some typefaces don't show italics very well, and even if they did--it's quicker to "see" underline than italics
3)I have been receiving mss without anything indicating space breaks. What happened to ###? I'm in the middle of reading a printout that seemed to be missing at least two pages because there were no transitions...When I checked the efile, lo and behold, the sentence breaks were in different places so I could actually see that there were supposed to be space breaks. Writers--new and pro--please please show your space breaks by putting in hash marks.
4) Paragraphing--before online publishing, paragraphing was shown by indenting margins...Guess what, folks? Most publishing (especially of books) is still print, which means that paragraphs are indented.
Rant over
Three examples:
1) I have received print submissions without PAGE NUMBERS (not often, but still, this should never happen).
2) I have increasingly been the recipient of manuscripts that don't underline words meant to be italicized in the story's final, printed form. The reason editors/copy editors/and whoever does the production on a mss need to see underlines is that some typefaces don't show italics very well, and even if they did--it's quicker to "see" underline than italics
3)I have been receiving mss without anything indicating space breaks. What happened to ###? I'm in the middle of reading a printout that seemed to be missing at least two pages because there were no transitions...When I checked the efile, lo and behold, the sentence breaks were in different places so I could actually see that there were supposed to be space breaks. Writers--new and pro--please please show your space breaks by putting in hash marks.
4) Paragraphing--before online publishing, paragraphing was shown by indenting margins...Guess what, folks? Most publishing (especially of books) is still print, which means that paragraphs are indented.
Rant over
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From:From: (Anonymous)
formatting
I feel your pain. Just to give you an author's perspective, I've gotten notes from more than one copy editor lately asking me to convert my underlines to italics throughout. And more than one editor has asked me not to use underlining in submissions. I assume this is because more publishers are using electronic copies, but I hate the trend. My eyes have a hard time distinguishing courier italic--it gets confusing.
From: (Anonymous)
Re: formatting
I get how this can be annoying, though.
There is no excuse for not numbering pages.
Re: formatting
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From one editor to another ;-)
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*SOB*
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In fact I suspect they WERE treatments (these kids wanted to write both prose and screenplays). I confess I was a bit brusque when I hurled the manuscripts back and told the poor quivering things to please learn proper formatting.
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They should:
1) Write however they like: Times Roman, Garamond, Unicorn Sans, a hand-cut pen made from a phoenix plume using their life's blood on handmade papyrus, whatever.
2) When the time comes to submit, if the market has formatting guidelines, do that. Don't argue.
3) If there are no guidelines, use Standard MS Format of double spaced 12pt Courier, 1 inch margins, paragraphs indented 1/2 inch, black ink on white USLetter paper, pages numbers on top, etc.
DON'T ARGUE! Don't make it EASY for your work to be rejected!
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I shake my fist first at myself for not doing the right thing and turning off auto-indent and damn well using tabs, and second at the sorry state of RTF exports for not letting me get away with less-than-optimal formatting.
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That's where I think hard copy wins over an e-sub: you know what it'll look like on the other end.
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I know, I know. I need to get with the program and just buy MS Word already. *shakes tiny fist at Bill Gates* But I don't wanna.
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Even with electronic deliveries (I don't take electronic submissions at all), no matter how it's formatted when it comes in, I do a global reformat into 12 pt. Courier, double spaced. All your fancy formatting decisions, they are gone into the aether in a moment.
As for the Times new roman vs. courier debate, it's no debate. TNR is a proportional font. We do not want proportional fonts; they make it impossible to get an accurate cast-off.
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Thank you! This is the first time I have heard the TNR issue explained. However, not knowing this didn't keep me from following the rules. Yes, I'm a blind rule follower when it comes to mss submissions. ;-)
Courier vs time roman for novels vs stories
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Funny thing - I actually stopped doing underlines a few years back because I got a submission from Nick and he didn't use underlines, and I figured he knew better than I did and this was no longer a technical requirement.
My god, I am so confused.
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It still feels strange for me to use italics, as though I'm cheating or something.
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Either way, agreed that a scene break indication is crucial. Otherwise the editor (aka the decision-maker) goes "WTF?" and leans towards passing.
Me, I use "#" for scene break and put a big "# # # END # # #" at the end. Just so everyone (including me) knows :-)
As for underline = italics, that's in those articles. What if a writer wants bold text? I've heard use "*" (asterisk, aka star), like "*This text would be bold*", but what's the latest thought?
And as
- yeff
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Frankly. I'm a fan of using the LaTeX "sffms" style, which produces a properly formated manuscript every time. And I can write it how ever I want it, and it still produces a perfect mansucript. every time. And there are pretty simple ways of taking, easy to write formats into LaTeX and then science fiction styled manuscripts. and it's easy.
I'm no editor, but I'd do bold I'd use **two** asterisks. one seems flimsy. I also tend to read single asterisks as italics, but maybe that's just me.
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I don't know if this is related to your rant, but I deeply suspect it or something similar may be.
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Most sff workshops I know of would never say such a thing.
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And I've definitely been told that italics should be in italics nowadays. So I don't think I've ever submitted anything with the italics underlined.
At least all of that has made me limit my use of italics, so I'm not in danger of wearing them out.
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Robert Stephenson
When doing anthologies I'm a little more forgiving but problems still exist and they aren't getting any better. A good format means I'm more likely to read your work.
I'm with you Ellen, and it is from your many examples of work that I have taught myself some elements of editing.
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Re: Robert Stephenson
I don't want to scare off writers--I can see just from this conversation that formatting varies among different media--electronic formatting is different from print format. Novel formatting can be different from short fiction formatting.
It's good to be aware of why certain formatting is asked for and use your judgment (or read the guidelines or ask the editor if there are certain formats she prefers).
Scaring off writers
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I wonder if there's an online guide that gives you all the ways to do things (like #2)...
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From:the great spacing debate
From: (Anonymous) - Date: 2008-08-21 11:29 pm (UTC) - ExpandRe: the great spacing debate
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That was supposed to be manuscripts. I think. I fail at grammar! But that's because I haven't slept more than 3 hours (literally) in the last 2 days. WAH.
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#!
NowNow I know why you've rejected all of the manuscripts I've ever sent you, Ellen.From:
Re: #!
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You're welcome.